Course : Organize and improve information management within the department and for users
Practical course - 2d
- 14h00 - Ref. IUS
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 | Organize information management adapted to the department and its contacts |
| Disseminate and store information |
| Set up flexible, robust and effective information systems |
| Choose tools (digital or hardware) adapted to the context |
| Ensure the quality of information and its relevance to needs |
Intended audience
All public-sector employees who have to manage or circulate information, internally within departments or externally to public or private partners and users.
Prerequisites
No special knowledge required.
Practical details
Hands-on work
Plan various aspects of your department's information management. Seek out and process information with a view to disseminating it.
Teaching methods
Active teaching. Concepts are applied progressively. Participants are encouraged to reflect on and adapt to their specific contexts.
Course schedule
1 Develop your information management policy
- Understand the role of information in a professional context.
- Take stock: existing situation, needs, objectives, difficulties, material and human resources.
- Develop your monitoring and dissemination strategy: methods and tools, skills to develop.
- Continuous self-assessment and improvement.
Hands-on work
Organize information management in your department: outline a suitable, well-sized system, define needs and uses, choose tools, consider practical arrangements.
2 Gathering information
- Define your information gathering strategy: methods, tools, sources.
- Plan and set up your watch.
- Exploit the web and search results.
- Use non-digital sources.
Hands-on work
Practice gathering information: search for information on the web. Evaluate the relevance and quality of results. Test different keywords. Deepen your watch policy.
3 Select relevant information according to objectives and needs
- Choosing sources: suitability, reliability.
- Evaluate the quality of data collected.
- Optimize information gathering and dissemination according to context, needs and professional field.
- Efficiently extract information from a written or spoken source.
- Prioritize information according to recipients' expectations.
- Know the law and ethics.
Hands-on work
Evaluate information: nature, reliability, relevance, completeness... Identify and prioritize ideas in a text.
4 Disseminating information
- Choose the right distribution tools for the service.
- Choose your communication channels: digital/physical, push/pull.
- Aiming for efficiency: disseminating raw or reworked information?
- Make information digestible and arouse interest.
- Presenting information: editorial and graphic guidelines, web standards...
Hands-on work
Design an information medium (digital application, print, other...) in a way that is relevant to the department and its contacts.
5 Keeping information
- Set up an information archive.
- Adapt archiving to department needs.
- Involve agents in the process.
- Evaluate the system.
Hands-on work
Define which types of data to keep or eliminate. Plan an archiving method adapted to your context.
Publication date : 04/12/2024
PARTICIPANTS
All public-sector employees who have to manage or circulate information, internally within departments or externally to public or private partners and users.
PREREQUISITES
No special knowledge required.
TRAINER QUALIFICATIONS
The experts leading the training are specialists in the covered subjects. They have been approved by our instructional teams for both their professional knowledge and their teaching ability, for each course they teach. They have at least five to ten years of experience in their field and hold (or have held) decision-making positions in companies.
ASSESSMENT TERMS
The trainer evaluates each participant’s academic progress throughout the training using multiple choice, scenarios, hands-on work and more.
Participants also complete a placement test before and after the course to measure the skills they’ve developed.
TERMS AND DEADLINES
Registration must be completed 24 hours before the start of the training.
ACCESSIBILITY FOR PEOPLE WITH DISABILITIES
Do you need special accessibility accommodations? Contact Mrs. Fosse, Disability Manager, at psh-accueil@orsys.fr to review your request and its feasibility.
All public-sector employees who have to manage or circulate information, internally within departments or externally to public or private partners and users.
PREREQUISITES
No special knowledge required.
TRAINER QUALIFICATIONS
The experts leading the training are specialists in the covered subjects. They have been approved by our instructional teams for both their professional knowledge and their teaching ability, for each course they teach. They have at least five to ten years of experience in their field and hold (or have held) decision-making positions in companies.
ASSESSMENT TERMS
The trainer evaluates each participant’s academic progress throughout the training using multiple choice, scenarios, hands-on work and more.
Participants also complete a placement test before and after the course to measure the skills they’ve developed.
TEACHING AIDS AND TECHNICAL RESOURCES
• The main teaching aids and instructional methods used in the training are audiovisual aids, documentation and course material, hands-on application exercises and corrected exercises for practical training courses, case studies and coverage of real cases for training seminars.
• At the end of each course or seminar, ORSYS provides participants with a course evaluation questionnaire that is analysed by our instructional teams.
• A check-in sheet for each half-day of attendance is provided at the end of the training, along with a course completion certificate if the trainee attended the entire session.
• The main teaching aids and instructional methods used in the training are audiovisual aids, documentation and course material, hands-on application exercises and corrected exercises for practical training courses, case studies and coverage of real cases for training seminars.
• At the end of each course or seminar, ORSYS provides participants with a course evaluation questionnaire that is analysed by our instructional teams.
• A check-in sheet for each half-day of attendance is provided at the end of the training, along with a course completion certificate if the trainee attended the entire session.
TERMS AND DEADLINES
Registration must be completed 24 hours before the start of the training.
ACCESSIBILITY FOR PEOPLE WITH DISABILITIES
Do you need special accessibility accommodations? Contact Mrs. Fosse, Disability Manager, at psh-accueil@orsys.fr to review your request and its feasibility.
This programme is an original creation, developed by the teaching teams at ORSYS Formation. Any reproduction, representation, adaptation or use, in whole or in part, without the prior written authorisation of ORSYS, is strictly prohibited. ORSYS reserves the right to take any action necessary to protect its intellectual property rights.
Dates and locations
Dernières places
Date garantie en présentiel ou à distance
Session garantie
This programme is an original creation, developed by the teaching teams at ORSYS Formation. Any reproduction, representation, adaptation or use, in whole or in part, without the prior written authorisation of ORSYS, is strictly prohibited. ORSYS reserves the right to take any action necessary to protect its intellectual property rights.