Individual training leave

Governed by the Act of 24 October 2007, the Individual Training Leave scheme provides up to 80 additional days of paid leave, funded by the State, to undertake a certified or qualifying training course for personal development. 

Are you affiliated to the Luxembourg social security scheme? The individual training leave allows you to take time off work to attend courses, prepair and pass exams, rwrite a dissertation or other work related to the course.

Find out now about all the advantages offered by this scheme and the actions implemented by ORSYS to help you benefit from it.

Eligibility conditions and funding

Who can benefit?

  • Private sector employees working for a company legally established in Luxembourg and under contract for at least 6 months (at the date of application)
  • The self-employed and the liberal professions have been affiliated to the Luxembourg social security system for at least 2 years 
  • Apprentices and candidates for trade competitions (LuxSkills, Euroskils, WorldSkills), with one coach per candidate
  • Cross-border workers covered by the Luxembourg social security system
  1. Each beneficiary has 80 days over the course of his careerwith a maximum of 20 days per 2-year period
  2. Days of absence are treated as time actually worked, with no impact on annual paid leave.

What courses are eligible?

The following are eligible to submit proposals in Luxembourg or abroad:
  • Public or private schools recognised by the public authorities
  • Professional chambers
  • Local authorities, ministries or public institutions
  • Private organisations approved by the MENJE
  • Companies/suppliers providing technical training on their equipment.
  1. Exclusion of training already financed by another scheme (company co-financing, youth leave, language leave, in-house regulatory training, etc.)

Calculation of days off

The law grants 1 day off for every 24 hours of lessons then :
  • Convert training hours into days = number of hours / 8
  • Divide the resulting number by 3
  • Round down to the nearest whole number

EXAMPLE

 30 hours of lessons correspond to 1 day of individual training leave:

  • 30 / 8 = 3.75 d 
  • 3.75 / 3 = 1.25 days, rounded up to 1 day's leave

Remuneration and reimbursement

Beneficiaries

Salary advanceCeilingReimbursement by the State
Employee

Compensatory allowance = average daily wage
4 × Unqualified SSM
(€2,703.74 at 1 May 2025)
a total of €10,814.96
Payment of the full indemnity and the employer's share of social security contributions to the employer.
Self-employed

No advance (paid directly by the State)
4 × Unqualified SSM
(€2,703.74 on 1st May 2025) i.e. €10,814.96 in total
Via MyGuichet refund declaration
Worth noting
The indemnities are taxable as professional income for the employee.
The employer records the reimbursement as exceptional income.
POINTS TO WATCH OUT FOR
  • Strict 2-month notice period: late applications will be rejected, unless an unscheduled review takes place.
  • Ceiling of 20 days / 2 years  track employees’ CIF history to avoid rejection.
  • Time tracking: e-learning is only accepted if it includes time-stamped logs showing the participant’s name.
  • Maximum allowance - index-linked: monitor each SSM adjustment (January and indexation).
  • Penalties: any false declaration will result in the full return of any funds received, plus statutory interest.

Stages of the procedure

1. Before the course

  • Choose an eligible training course lasting more than 24 hours.
  • Fill in the Employee CIF form or the online procedure MyGuichet for the self-employed.
  • Attach the registration certificate stating the number of hours, the CCSS membership certificate and a copy of the employee’s employment contract.
  • Apply to the MENJE at least 2 months before the 1st day of absence.
    The employer gives his opinion; he may postpone the date once if the absence is seriously prejudicial to operations.


2. Authorisation
  • Response from the MENJE two weeks before the start of the day off.
  • Ministerial agreement sent to the beneficiary and the employer.

3. During the course

  • ORSYS provides attendance lists by name and a certificate of attendance in accordance with the MENJE template.
  • The beneficiary must maintain a record of attendance; in the event of an unjustified absence, the employer may claim reimbursement of the allowance.

4. After the course
  • ORSYS issues a certificate in triplicate.
  • Two copies are handed over to the employer immediately.
  • Reimbursement declaration submitted by the employer or self-employed person (MyGuichet or paper form) with :
  1. the ministerial agreement
  2. the certificate of participation
  3. payslips and employer's certificate (employee)
  4. the employers' mutuality/accident insurance rate.
ORSYS makes it easier for you to access the individual training leave
  • Ready-to-use catalogue: more than 2,400 training courses lasting more than 24 hours and organised into 8-hour modules.
  • Turnkey project: PDF pack containing the detailed registration certificate, the programme, the timetable and the hourly rate.
  • Legal hotline: quick guide to completing the MENJE form (for employees and self-employed people).
  • HR Dashboard : export of training hours per employee for calculation "/ 8 / 3 "

The benefits of CIF for ORSYS customers
  • No net wage costs : the upfront wage costs are reimbursed in full by the State (excluding temporary cash flow requirements).
  • Total flexibility : the training does not need to be job-specific; it is ideal for career change or personal development.
  • Simplified management : ORSYS provides all the necessary documentation (tracking numbers, certificates) that is compatible with MyGuichet.
  • Precise planning: thanks to the 2 months' notice period, the company can anticipate the absence and adapt its workforce.

Express FAQs

  1. Does the CIF cover training costs?
    No, only the salary or allowance is reimbursed.
    The training costs are borne by the company or the employee.

  1. Can an employer refuse the CIF?
    An employer can only issue a negative opinion and postpone the date once for duly substantiated operational reasons.

  1. Does the scheme apply to ORSYS distance learning courses?
    Yes,  if ORSYS provides a personal connection record attesting to the hours attended.

  1. Is it possible to combine the CIF with 15% company co-financing?
    Yes, the CIF covers the employee's remuneration; co-financing targets training costs.
    The two schemes are legally distinct and can be combined.
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