Course : Using Artificial Intelligence as an Office Assistant in the Public Sector
Practical course - 1d
- 7h00 - Ref. IHP
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 | Understanding What AI Can Really Contribute in an Office Setting |
| Write effective prompts tailored to each tool |
| Write, edit, and summarize content |
| Analyze and restructure data |
| Preparing Professional Presentations |
| Optimizing Email Management |
| Identify best practices, limitations, and risks (confidentiality, reliability, dependency). |
Intended audience
Civil servants.
Prerequisites
None.
Practical details
Teaching methods
A combination of lectures and hands-on exercises.
Course schedule
1 Understanding the Role of AI and Writing Effective Prompts in Office Applications
- What AI Can Do in Excel, Word, Outlook, and PowerPoint.
- General best practices: Always test, proofread, and provide context.
- Best practices from the RIA and the CNIL.
- Defining a prompt.
- Why a poorly worded prompt produces poor results.
Hands-on work
Translate an office task into clear instructions for an AI. Correct poorly worded prompts.
2 Excel: Using AI to Understand and Create
- Explanation of complex formulas.
- Data cleaning: duplicates, inconsistent formats, missing values.
- Creating conditional formulas.
Hands-on work
Use AI to assist with analyzing and creating Excel formulas.
3 Outlook and Word: Help with Writing and Organization
- Rewriting a poorly worded email.
- Creating template responses.
- Assistance with drafting acknowledgments of receipt.
- Structuring a Professional Response.
- Help with creating Outlook rules (without external automation).
- Convert raw notes into a structured document.
- Simplify a document for a non-expert audience.
- Creating clear and actionable summaries.
Hands-on work
Improve the quality and consistency of written communications. Produce clear and well-organized professional documents
4 PowerPoint: Creating a Well-Structured Presentation
- Developing an outline for a presentation.
- Adaptation for the audience.
- Minimizing jargon.
Hands-on work
Use AI to create an outline or presentation to clarify your messages, not to overload them.
PARTICIPANTS
Civil servants.
PREREQUISITES
None.
TRAINER QUALIFICATIONS
The experts leading the training are specialists in the covered subjects. They have been approved by our instructional teams for both their professional knowledge and their teaching ability, for each course they teach. They have at least five to ten years of experience in their field and hold (or have held) decision-making positions in companies.
ASSESSMENT TERMS
The trainer evaluates each participant’s academic progress throughout the training using multiple choice, scenarios, hands-on work and more.
Participants also complete a placement test before and after the course to measure the skills they’ve developed.
TERMS AND DEADLINES
Registration must be completed 24 hours before the start of the training.
ACCESSIBILITY FOR PEOPLE WITH DISABILITIES
Do you need special accessibility accommodations? Contact Mrs. Fosse, Disability Manager, at psh-accueil@orsys.fr to review your request and its feasibility.
Civil servants.
PREREQUISITES
None.
TRAINER QUALIFICATIONS
The experts leading the training are specialists in the covered subjects. They have been approved by our instructional teams for both their professional knowledge and their teaching ability, for each course they teach. They have at least five to ten years of experience in their field and hold (or have held) decision-making positions in companies.
ASSESSMENT TERMS
The trainer evaluates each participant’s academic progress throughout the training using multiple choice, scenarios, hands-on work and more.
Participants also complete a placement test before and after the course to measure the skills they’ve developed.
TEACHING AIDS AND TECHNICAL RESOURCES
• The main teaching aids and instructional methods used in the training are audiovisual aids, documentation and course material, hands-on application exercises and corrected exercises for practical training courses, case studies and coverage of real cases for training seminars.
• At the end of each course or seminar, ORSYS provides participants with a course evaluation questionnaire that is analysed by our instructional teams.
• A check-in sheet for each half-day of attendance is provided at the end of the training, along with a course completion certificate if the trainee attended the entire session.
• The main teaching aids and instructional methods used in the training are audiovisual aids, documentation and course material, hands-on application exercises and corrected exercises for practical training courses, case studies and coverage of real cases for training seminars.
• At the end of each course or seminar, ORSYS provides participants with a course evaluation questionnaire that is analysed by our instructional teams.
• A check-in sheet for each half-day of attendance is provided at the end of the training, along with a course completion certificate if the trainee attended the entire session.
TERMS AND DEADLINES
Registration must be completed 24 hours before the start of the training.
ACCESSIBILITY FOR PEOPLE WITH DISABILITIES
Do you need special accessibility accommodations? Contact Mrs. Fosse, Disability Manager, at psh-accueil@orsys.fr to review your request and its feasibility.
This programme is an original creation, developed by the teaching teams at ORSYS Formation. Any reproduction, representation, adaptation or use, in whole or in part, without the prior written authorisation of ORSYS, is strictly prohibited. ORSYS reserves the right to take any action necessary to protect its intellectual property rights.
Dates and locations
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Remote class
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Date garantie en présentiel ou à distance
Session garantie
This programme is an original creation, developed by the teaching teams at ORSYS Formation. Any reproduction, representation, adaptation or use, in whole or in part, without the prior written authorisation of ORSYS, is strictly prohibited. ORSYS reserves the right to take any action necessary to protect its intellectual property rights.