Publication date : 06/18/2024
Course : Assistant and secretary, the jobbest practices
Practical course - 2d
- 14h00 - Ref. ASS
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 | Managing time and organizing tasks |
| Implement methods to improve efficiency by overcoming obstacles |
| Plan tasks and activities according to job priorities |
| Manage the impact of your contacts on your day-to-day organization |
| Preserve your balance to be more productive by avoiding stress |
| Optimizing time management in the workplace |
Intended audience
Assistants and secretaries.
Prerequisites
No special knowledge required.
Practical details
Hands-on work
Practical, participative approach with self-diagnosis, application exercises, role-playing, experience-sharing and group analysis.
Teaching methods
Active teaching.
Course schedule
1 Positioning in the organization
- Defining the function and its implications.
- The scope of the assistant's work.
- How to "manage your manager"?
- Make proposals.
Hands-on work
Mapping your position in the organization and your missions. Test "Manage your manager". Collective reflection on how to be a force for change.
2 Managing your business
- Its position in relation to time: associated, dissociated.
- Its orientation in relation to time: past, present, future.
- Binding messages: drivers.
- Defining objectives: the OURS method.
Hands-on work
Driver testing and collective reflection.
3 Get to know your "time thieves" and manage stress
- Definition, generalities (Fraisse's Law), statistics and consequences at work.
- Time disruptors: test and exchange.
- Stress management basics and tips.
Hands-on work
Nuage de mots avec les perturbateurs, test des voleurs de temps, test sur la chronobiologie et réflexion collective.
4 The diseases of time
- Chronophagy: letting yourself be interrupted all the time (solutions for the telephone, e-mails and people).
- Reunionitis: too many meetings (reduce, time, limit attendance).
- Lipophilia: handling urgent requests (Eisenhower's Law, DRAFT method...).
- Timedinitis: under- or over-estimation of the time needed for a task (Lois Hofstadter, Pareto, Parkinson and the NERAC method).
- L'ouite: tendency to say yes.
- Procrastination: putting things off until tomorrow (Laborit and Kotter's laws).
Hands-on work
Carte mentale sur l'interruption, définir ses priorités avec la matrice d'Eisenhower, liste de tâches à reclasser, test sur la capacité à dire non, échanges de techniques, réflexion avec carte mentale et échanges.
5 Additional laws and methods
- The Douglas, Murphy and Illich laws.
- GTD and Pomodoro methods.
- Filing, optimizing organization, day planning.
- Digital aids.
Exercise
Test different time-saving applications.
Customer reviews
4,2 / 5
Customer reviews are based on end-of-course evaluations. The score is calculated from all evaluations within the past year. Only reviews with a textual comment are displayed.
PRISCILLIA B.
17/11/25
5 / 5
The trainer was very educational and I hope to put into practice what I learnt during this 2-day course.
ELISABETH H.
17/11/25
5 / 5
I LEARNED NEW THINGS
CAROLINE V.
17/11/25
5 / 5
The course is very interesting and has been adapted by the trainer to suit our professional environment. The topics covered are totally in line with my difficulties.
PARTICIPANTS
Assistants and secretaries.
PREREQUISITES
No special knowledge required.
TRAINER QUALIFICATIONS
The experts leading the training are specialists in the covered subjects. They have been approved by our instructional teams for both their professional knowledge and their teaching ability, for each course they teach. They have at least five to ten years of experience in their field and hold (or have held) decision-making positions in companies.
ASSESSMENT TERMS
The trainer evaluates each participant’s academic progress throughout the training using multiple choice, scenarios, hands-on work and more.
Participants also complete a placement test before and after the course to measure the skills they’ve developed.
TERMS AND DEADLINES
Registration must be completed 24 hours before the start of the training.
ACCESSIBILITY FOR PEOPLE WITH DISABILITIES
Do you need special accessibility accommodations? Contact Mrs. Fosse, Disability Manager, at psh-accueil@orsys.fr to review your request and its feasibility.
Assistants and secretaries.
PREREQUISITES
No special knowledge required.
TRAINER QUALIFICATIONS
The experts leading the training are specialists in the covered subjects. They have been approved by our instructional teams for both their professional knowledge and their teaching ability, for each course they teach. They have at least five to ten years of experience in their field and hold (or have held) decision-making positions in companies.
ASSESSMENT TERMS
The trainer evaluates each participant’s academic progress throughout the training using multiple choice, scenarios, hands-on work and more.
Participants also complete a placement test before and after the course to measure the skills they’ve developed.
TEACHING AIDS AND TECHNICAL RESOURCES
• The main teaching aids and instructional methods used in the training are audiovisual aids, documentation and course material, hands-on application exercises and corrected exercises for practical training courses, case studies and coverage of real cases for training seminars.
• At the end of each course or seminar, ORSYS provides participants with a course evaluation questionnaire that is analysed by our instructional teams.
• A check-in sheet for each half-day of attendance is provided at the end of the training, along with a course completion certificate if the trainee attended the entire session.
• The main teaching aids and instructional methods used in the training are audiovisual aids, documentation and course material, hands-on application exercises and corrected exercises for practical training courses, case studies and coverage of real cases for training seminars.
• At the end of each course or seminar, ORSYS provides participants with a course evaluation questionnaire that is analysed by our instructional teams.
• A check-in sheet for each half-day of attendance is provided at the end of the training, along with a course completion certificate if the trainee attended the entire session.
TERMS AND DEADLINES
Registration must be completed 24 hours before the start of the training.
ACCESSIBILITY FOR PEOPLE WITH DISABILITIES
Do you need special accessibility accommodations? Contact Mrs. Fosse, Disability Manager, at psh-accueil@orsys.fr to review your request and its feasibility.
Dates and locations
Select your location or opt for the remote class then choose your date.
Remote class
Last places available
Guaranteed date, in person or remotely
Guaranteed session